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Locating Your records – Chances are that if you are like most people your records are scattered across many different providers, facilities and multiple geographic locations. Changes in providers and the addition of various specialists that you and your family members have and will see is one of the main reasons to consolidate the records.
Provider Co-Operation – let your health provider know why you are requesting the information and how it will be used. Most will be enthusiastic about your approach as they realize a well informed patient becomes an active partner in their health. A sample of a simple request letter is attached.Requesting Your Records
- Start with your current information from current care providers working in reverse chronological order. Recognize that chances are you are not going to locate everything so don’t let it frustrate you and move on. Some of the places they could be:
- Primary care provider’s office
- Specialists
- Hospital
- Quick Care, Ready Med facilities, etc
- Lab (medical tests)
- Pharmacy
- During you next visit start by asking your provider for information on the sample request forms provided in the CrisisID form section. This will include:
- Progress notes
- Lab Test Results
- Discharge Summaries
- Vital Sign Histories
- Growth Histories
- Immunization History
- Allergy History
- Medication history
- Medical Events History
- Medical Device History
- Digital Records (MRIs, X-Rays, Mammograms, etc
- Review your records – it’s the perfect time to review the contents of your records. To often records are incomplete, contain someone else’s information or have errors that could impact your life.
- In the future an easy way to keep current is every time you have an appointment give the provider a self addressed stamped envelope.
Records and Rights
- Ownership – the originals belong to the individual or entity that provided the service.
- Copies – You have a legal right to access your health records. You may view or receive copies of your records, or instead request a summary of the information. The government is encouraging everyone to maintain a personal health record (PHR). The owner has up to 60 days to complete the process.
- Changes and Corrections – You have the right to request that changes be made to your health record. If you believe that information in your record is incomplete or incorrect, you can request an amendment. The owner also has up to 60 days to complete this process.
- Authorization to Release – this form protecting both parties is signed prior to releasing the documents. If someone other than the patient is retrieving the records this should be noted on the form.
- Records for Others – requesting records for your minor children, relatives or other care receivers may require that you obtain a power of attorney if they can not sign for themselves. Children 18 years and older will have to sign for themselves.
- Payment – some facilities will charge for copies, the fees can only include the cost of copying (including supplies and labor), as well as postage if you request the copies to be mailed. Because it can take up to 60 days to receive your records ask when you can expect to receive them.
Conclusion – You have just made your provider’s job easier and increased the odds of more effective treatment. Keeping current will be easier now that you have your records on CrisisID.